Non-Profit Serving Seniors in Escambia County and Pensacola

Job Postings

ACCOUNTING MANAGER - Posted: 05/20/2025
RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) COORDINATOR - Posted: 03/01/2025

ACCOUNTING MANAGERPosted: 05/20/2025

GENERAL ADMINISTRATION DEPARTMENT- ACCOUNTING MANAGER

NATURE OF WORK

The Accounting Manager position is a paraprofessional position under the supervision of the Executive Vice-President. This position is a Fair Labor Standards Act Non-Exempt position. A person in this position is responsible for operating within the framework of general, detailed instructions and structured work procedures to provide day-to-day administrative support to the agency’s accounting department. This position requires data entry, word processing, organizational, time management, and computer skills. This position involves interaction with agency staff, board members, and the community.

MAJOR DUTIES AND RESPONSIBILITES

Receive and review employee timesheets for accuracy and completeness
Perform all payroll processing functions including data submission through Paylocity
Maintain and update employee personnel files in coordination with Human Resources
Receive and review stipend volunteer timesheets for accuracy and completeness
Track employee/volunteer Paid Time Off leave and resolve discrepancies
Receive, process and issue all purchase orders and check requisitions
Review and reconcile purchase orders with corresponding receipts/invoices and resolve discrepancies
Receive and process credit card reconciliation reports from department directors
Receive and review invoices for accuracy and completeness before payment is rendered
Resolve discrepancies with appropriate department director
Reconcile Notes Payable to bills
Issue approved payments to vendors
Post A/P activity daily ensuring accuracy of entries
Reconcile monthly A/P journal
Ensure A/P subledger agrees with A/P General Ledger
Post monthly assigned allocations and journal entries by specified deadlines
Remove voided/reissued checks
Maintain fixed assets recording and depreciation schedule
Notify employees of 403b eligibility and enrollment procedures
Process 403b deposit at the conclusion of each pay period, quarter and year
Perform month-end, period-end, and year-end activities as assigned
Assist the Executive Vice-President with audit preparation activities as assigned
Ensure that all tasks for the Accounting Department are performed timely & efficiently in the absence of the Executive Vice-President
Make payment decisions on behalf of the Accounting Department in coordination with the President/CEO in the absence of the Executive Vice-President
Sort and file documents and perform calculations
Other duties as assigned.

(NOTE: These examples are intended as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position)

BASIC REQUIREMENTS

High School Diploma
Two years of college coursework in accounting required
Accounting Degree a plus
Two years of experience in Account Payable/Payroll or related accounting field required
Proficient in the use of Microsoft applications to include Word, Excel, Access, and PowerPoint
Strong organizational and time management skills required
Ability to follow written and verbal instructions
Working knowledge of records management
Ability to multi-task
Good communications and customer service skills

The starting wage rate for the Accounting Manager position is $22-$25 per hour commensurate with experience. Three hours of continuing education credits will be required each year. Credits may be in an applicable category of choice as approved by the Executive Vice-President

ine hours of continuing education credits will be required each year. Credits may be in an applicable category of choice as approved by the Executive Vice President.

Ø The Council on Aging of West Florida, Inc. reserves the right to revise this job description as needed to comply with actual job requirements.

Ø Wage increase, annual leave, and benefit policies are described in the agency’s Personnel Policies and General Procedures Manual.

Ø Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver’s license, proof of automobile insurance, dependable automobile, drug/alcohol testing and successful completion of Level II background screening.

Council on Aging of West Florida is an EOE/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, , disability or veteran status.

DRUG FREE WORKPLACE

Apply Online

RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) COORDINATORPosted: 03/01/2025

NATURE OF WORK

The RSVP Coordinator is a non-exempt professional position under the direction of the Executive Vice President. This position is responsible for recruiting, training, and supporting volunteers aged 55 and older, connecting them with meaningful opportunities in community organizations. The RSVP Coordinator ensures program compliance with federal guidelines, maintains accurate volunteer records, and fosters partnerships with local agencies. Initiative, creativity, and strong communication skills are essential. Every employee of the Council on Aging of West Florida, Inc. must exercise good judgment, adhere to organizational policies and procedures, and follow program operational guidelines.

MAJOR DUTIES AND RESPONSIBILITES

• Recruit, screen, and enroll senior volunteers in RSVP.
• Develop and maintain partnerships with community organizations to create volunteer placement opportunities.
• Conduct routine volunteer orientations to educate potential volunteers about available opportunities.
• Match volunteers with organizations based on their skills, interests, and community needs.
• Track and document volunteer service hours and participation for reporting and evaluation purposes.
• Ensure compliance with National Service Criminal History Checks (NSCHCs) and other required screenings.
• Provide pre-service and ongoing support, including training and recognition programs, for volunteers.
• Coordinate and execute an annual volunteer recognition event.
• Maintain volunteer files, including applications, placement records, and timesheets.
• Enter and manage demographic and statistical information in relevant databases (e.g., Servtracker).
• Prepare reports and monitor program performance metrics.
• Assist with developing evaluation tools to assess the success and impact of RSVP efforts.
• Represent RSVP at community events and networking opportunities to promote volunteerism.
• Stay informed about trends in volunteerism and participate in relevant training.

MEASURABLE EVALUATION OF PERFORMANCE

• Maintain 100% accuracy in volunteer records and compliance documentation.
• Ensure all registered volunteers complete necessary screenings and trainings within required timeframes.
• Conduct and document site visits with volunteer stations every 90 days to assess placement success.
• Meet or exceed volunteer recruitment and retention goals as established by the Executive Vice President.
• Organize and execute an annual volunteer appreciation event with at least 75% attendance from registered volunteers.
• Achieve timely data entry and reporting as required for program funding and evaluation.

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS

•High School diploma or GED required

•Two years of experience in human services, health sciences, education or related field preferred

•Volunteer experience helpful but not required

•Proficient in use of Microsoft office products to include Word, Teams and Excel

•Ability to follow written and verbal instructions and to complete reports

•Ability to find different locations based on verbal directions or GPS navigation

•Excellent communication skills required

•Ability to relate to and interact well with the elderly and disabled

•Ability to work nights and weekends when necessary

Nine hours of continuing education credits will be required each year. Credits may be in an applicable category of choice as approved by the Executive Vice Presiden

HOURLY RATE: $20.00 - $22.00 (based on level of education and experience) plus excellent benefit package to include health, life, disability, dental, vision and matching retirement plan.

HOURS: M-F, 40 hours/week

APPLY ON-LINE AT WWW.COAWFLA.ORG. AGENCY APPLICATION AND RESUME REQUIRED FOR CONSIDERATION.

POSITION OPEN UNTIL FILLED

Ø The Council on Aging of West Florida, Inc. reserves the right to revise this job description as needed to comply with actual job requirements.

Ø Wage increase, annual leave, and benefit policies are described in the agency’s Personnel Policies and General Procedures Manual.

DRUG FREE WORKPLACE

Apply Online

Employment Opportunities

Job Postings

ACCOUNTING MANAGERPosted: 05/20/2025

RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) COORDINATORPosted: 03/01/2025