Non-Profit Serving Seniors in Escambia County and Pensacola

Job Postings

ADMINISTRATIVE SECRETARY - Posted: 05/26/2023
ON-CALL SENIOR DINING SITE MANAGER - Posted: 05/12/2023

ADMINISTRATIVE SECRETARYPosted: 05/26/2023

The Administrative Secretary position is a Fair Labor Standards Non-Exempt professional position under the direct supervision of the Vice-President, Human Resources. A person in this position is responsible for operating within the framework of general, detailed instructions and structured work procedures to provide routine clerical tasks. This is a repetitive position requiring data entry, word processing and computer skills. This position involves interaction with agency staff, board members and the community. Proficiency in exchanging information and the use of standard office equipment required in achieving agency goals and objectives. Every employee is required to adhere to Council on Aging of West Florida policies and procedures and abide by strictly defined instructions, rules and regulations.

MAJOR DUTIES AND RESPONSIBILITIES

Interact politely and professionally with the public whether in person or by telephone on behalf of the agency.
Answer, screen and route incoming calls as needed.
Generate forms as assigned.
Provide clerical assistance to agency programs to include document preparation, copying and data entry.
Open and date stamp daily incoming mail and forward to the executive secretary for routing.
Process outgoing mail including applying postage and recording by department.
Provide direct support to all agency programs.
Schedule conference rooms.
Serve as community point of contact for scheduling reservations for AARP safe driving classes.
Make bank deposits as needed.
Serve as agency runner when necessary.
Serve as the main point of contact for pick-ups and drop-offs.
Maintain front office lobby for professional appearance.
Assist the Vice-President, Human Resources and Executive Secretaries I & II as needed.
Other duties as assigned by the Vice-President, Human Resources

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS

High school diploma or GED
Proficient in the use of Microsoft applications to include Word, Excel, Teams
Minimum of 1year clerical experience
Ability to follow written and verbal instructions
Good organizational skills
Working knowledge of records management
Ability to multi-task
Good communication and public relation skills
Must be a team player

Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver’s license, proof of automobile insurance, dependable automobile, drug/alcohol testing, and successful completion of Level II background screening as a condition of employment.

Council on Aging of West Florida is an EOE/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, disability, or veteran status. DRUG FREE WORKPLACE

HOURS: MONDAY – FRIDAY, 12 NOON TO 5 P.M.

SALARY: $15/hour plus paid time off, holiday pay, mileage reimbursement, retirement plan

APPLICATIONS ACCEPTED ON-LINE AT www.coawfla.org. COMPLETED AGENCY APPLICATION AND RESUME REQUIRED FOR CONSIDERATION. POSITION OPEN UNTIL FILLED.

Apply Online

ON-CALL SENIOR DINING SITE MANAGERPosted: 05/12/2023

NATURE OF WORK

The On-Call Senior Dining Site Manager position is a Fair Labor Standards Non-Exempt position under the direct supervision of the Community Services Director. A person in this position acts in accordance with specific plans and instructions established by the Community Services Department. A person in this class performs routine work preparing sites for meals and activities. Every employee is required to adhere to Council on Aging of West Florida policies and procedures and abide by strictly instructions, rules and regulations.

MAJOR DUTIES AND RESPONSIBILITIES

Manage site for Senior Dining Program, overseeing serving a catered non-meal to program participants
Preparation of the dining site, including working with facilities staff to maintain cleanliness and setting up tables and place settings daily
Maintain food safety standards, including reporting any discrepancies in food delivery and supplies to the Community Services Manager
Accept donations in the agency's locked box on behalf of the Council on Aging and deliver to the Community Services Manager weekly
Oversee reservations, including completion of daily meal order and turning in reservation records weekly
Complete intake and termination forms for site participants
Recruit, supervise and complete paperwork for volunteers
Build rapport and public awareness in the local community
Oversee site activities, including leading, organizing and promoting, as well as assisting the Activities Supervisor when visiting.
Attend quarterly trainings and recruit participants for Menu Reviews and Nutrition Advisory Council
Act with ethics and integrity, maintaining confidentiality and privacy of agency and consumer information
Responsible for oversight of meals and assisting Meals on Wheels volunteers, if dining site is or becomes a Meals on Wheels pick up location. May also perform duties of a Meals-on-Wheels Driver when required.
Other duties as assigned

(NOTE: These examples are intended as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements does not exclude them from the position if the work is similar, related, or logical assignment to the position).

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS

High School Diploma or GED
Good communication, verbal and math skills
Work experience with a concentration in nutrition and/or activities preferred
Ability to relate to and interact with the elderly and disabled
Special understanding of the needs and limitations of the elderly and disabled
Ability to coordinate and lead activities
Ability to follow written and verbal instructions and to complete reports
Must be a team player

Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver's license, proof of automobile insurance, dependable automobile, drug/alcohol testing and successful completion of Level II background screening, proof of COVID-19 vaccination as a condition of employment.

Council on Aging of West Florida is an EOE/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression or any other legally protected class.

Drug Free Workplace

HOURS: M-F, 15 - 20 hours/week, no night or weekends

SALARY: $15 hour, plus paid personal hours

Apply Online

Employment Opportunities

Job Postings

ADMINISTRATIVE SECRETARYPosted: 05/26/2023

ON-CALL SENIOR DINING SITE MANAGERPosted: 05/12/2023