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ADMINISTRATIVE SECRETARYPosted: 05/09/2022

NATURE OF JOB

A person in this position is responsible for operating within the framework of general, detailed instructions and structured work procedures to provide routine clerical tasks.  This is a repetitive position requiring data entry, word processing and computer skills.  This position involves interaction with agency staff, board members and the community.  Proficiency in exchanging information and the use of standard office equipment required in achieving agency goals and objectives.

MAJOR DUTIES AND RESPONSIBILITIES

-Interact politely and professionally with the public whether in person or by telephone on behalf of the agency

-Answer, screen and route incoming calls as needed

-Provide clerical assistance to agency programs to include document preparation, copying and data entry

-Generate forms as assigned

-Open and date stamp daily incoming mail and forward to executive secretary for routing

-Process outgoing mail including applying postage and recording by department

-Provide direct support to all agency programs

-Schedule conference rooms

-Make bank deposits as needed

-Serve as agency runner when necessary

-Serve as the main point of contact for pick-ups and drop-offs

-Maintain front office lobby for professional appearance

-Assist the Vice-President, Human Resources and Executive Secretaries I & II as needed

-Other duties as assigned by the Vice-President, Human Resources

(NOTE:  These examples are intended as illustrations of the various types of work performed in positions allocated to this class.  The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position).

BASIC REQUIREMENTS

-High School Diploma or GED

-Proficient in the use of Microsoft applications to include, Word, Excel, Publisher and Teams

-Minimum of 1 year clerical experience

-Ability to follow written and verbal instructions

-Good organizational skills

-Working knowledge of records management

-Ability to multi-task

-Good communiction and public relation skills

  • The Council on Aging of West Florida, Inc. reserves the right to revise this job desription as needed to comply with actual job requirements.
  • Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver's license, proof of automobile insurance, dependable automobile, drug/alcohol testing, proof of COVID vaccinations, and successful completion of Level II background screening as a condition of employment.

HOURS:  MONDAY - FRIDAY, 12:00 noon - 5:00 p.m.

SALARY:  $11/hour, plus paid time off, holiday pay, retiremenet benefits

APPLY ON WEBSITE OR 875 ROYCE STREET, PENSACOLA, FL.  COMPLETED AGENCY APPLICATION AND RESUME REQUIRED FOR CONSIDERATION.

POSITION OPEN UNTIL FILLED

Council on Aging of West Florida is an EOE/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, disability or veteran status.

Drug Free Workplace

Apply Online


ON-CALL SENIOR DINING SITE MANAGERPosted: 04/08/2022

NATURE OF WORK

The ON-Call Senior Dining Site Manager position is a Fair Labor Standards Non-Exempt position under the direct supervision of the Community Services Director.  A person in this position acts in accordance with specific plans and insturctions established by the Community Services Department.  A person in this class performs routine work preparing sites for meals and activities.  Every employee is required to adhere to Council on Aging of West Florida policies and procedures and abide by strictly defined instructions, rules and regulations.

MAJOR DUTIES AND RESPONSIBILITIES

  • Manage site for Senior Dining Program, overseeing serving a catered noon-meal to program participants
  • Preparation of the dining site, including working with facilities staff to maintain cleanliness and setting up tables and place settings daily
  • Maintain food safety standards, including reporting any discrepancies in food delivery and supplies to the Community Services Manager
  • Accept donations in the agency's locked box on behalf of the Council on Aging and deliver to the Community Services Manager weekly
  • Oversee reservations, including completion of daily meal order and turning in reservation records weekly
  • Complete intake and termination forms for site participants
  • Recruit, supervise and complete paperwork for volunteers
  • Build rapport and public awareness in the local community
  • Act with ethics and integrity, maintaining confidentiality and privacy of agency and consumer information
  • Responsible for oversight of meals and assisting Meals on Wheels volunteers, if dining site is or becomes a Meals on Wheels pick up location.  May also perform of a Meals-on-Wheels Driver when required.
  • Other duties as assigned

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS

  • High School Diploma or GED
  • Good communication, verbal and math skills
  • Work experience with a concentration in nutrition and/or activities preferred
  • Ability to relate to and interact with the elderly and disabled
  • Special understanding of the needs and limitations of the elderly and disabled
  • Ability to coordinate and lead activities
  • Ability to follow written and verbal instructions and to complete reports
  • Must be a team player
  • Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver's license, proof of automobile insurance, dependable automobile, drug/alcohol testing and successful completion of Level II background screening, proof of COVID-19 vaccination as a condition of employment.

Council on Aging of West Florida is an EOE/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression or any other legally protected class.

Drug Free Workplace

HOURS:  M - F. days only, 20 hours weekly

SALARY:  $10/hour plus mileage reimbursement and retirement benefits

APPLY AT 875 ROYCE STREET, PENSACOLA, FL OR ON-LINE AT www.coawfla.org.  COMPLETED AGENCY APPLICATION REQUIRED FOR CONSIDERATION.

Apply Online


LICENSED PRACTICAL NURSE (LPN)Posted: 04/06/2022

NATURE OF WORK

The LPN position is a Fair Labor Standards Non-Exempt parapfrofessional position under the direct supervision of the Adult Day Care Director.  A person is this position may perform a variety of participant care duties including those of a technical and skilled nature.  This person will supervise all nursing assistants and operate in the framework of strictly defined instructions, rules, and regulations.  Every employee is required to adhere to Council on Aging of West Florida policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES

  • Assist in the provision of total participant care including activities, exercise and socialization
  • Assist in participant assessment to include the following:  planning, writing, reviewing and implementing the care plan
  • Supervise and/or administer medication to participants as needed
  • Write required nurse's notes in alignment with physician's specific orders & funding source requirements
  • Record pertinent aberrations and nursing actions in the nurse's notes in a timely manner
  • Communicate therapeutically with participants
  • Recognize participants' physical, emotional and sociological needs and changes
  • Assist in ambulation, transfer and treatment as ordered by the participant's medical physician or therapist
  • Prepare and assist with food service as needed
  • Arrange transportation to the Adult Day Care Center
  • Assist Director and LPN Supervisor in supervision of adult day care assistants to ensure quality participation
  • Oversee center's operations in the absence of the Director and LPN Supervisor
  • Educate the participants, caregivers, and other staff members on appropriate participant care and disease processes
  • Act as liaison between participants, caregivers, and the medical community (i.e. physicians, therapists, etc.)
  • Other duties as assigned by the Adult Day Care Director

(NOTE:  These examples are intended as illustrations of the various types of work performed in positions allocated to this class.  The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position).

MEASUREABLE EVALUATON OF PERFORMANCE

  • Professionalism
  • Time management
  • Organizational skills
  • Technical capacity
  • Communication proficiency
  • Achieve tardiness and attendance standard established by the agency

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS

  • High School Diploma or GED required
  • Florida nursing license required, LPN or RN
  • Two-three years of experience in a medical, social or rehabilitative field required
  • Two-three years of experience caring for the elderly or disabled preferred
  • One year of supervisory experience in a medical, geriatric, social, or hehabilitative field required
  • Ability to effectively present information and respond to questions in a professional, courteous manner
  • Ability to communicate effectively orally and in writing
  • Ability to lift and transport clients
  • Ability to relate to and interact with the elderly and disabled
  • Agency paid pre-employment examination and health screening required to include physician's statement indicating physical fitness to perform required duties and T.B. skin test
  • Successful completion of Standard First Aid and Adult CPR training required
  • Proficient in use of Microsoft office products

Positions located within the Council on Aging of West Florida, require a valid Florida driver's license, proof of car insurance, drug/alcohol testing, background screening, dependable automobile and proof of COVID vaccinations as a condition of employment.

HOURS:  M - F/40 Hours, days only, no nights/weekends

SALARY:  $18, excellent benefit package including health/life/disability/retirement/paid time off and holiday pay.

Apply on website OR 875 Royce Street, Pensacola, Fl.  Completed agency application and resume required for consideration.

POSITION OPEN UNTIL FILLED

Council on Aging of West Florida is an EOE/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, disability or veteran status.

Apply Online

2022 Council on Aging of West Florida
P.O. Box 17066 Pensacola, FL 32522 Phone: 850-432-1475
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Better Business Bureau Accredited Charity

Council on Aging of West Florida is compliant with the Better Business Bureau's Wise Giving Alliance Standards for Charity Accountability. Learn more at www.bbb.org.

Meals on Wheels America 2019 Member LGBT Cultural Competency Training Bronze 2020