Non-Profit Serving Seniors in Escambia County and Pensacola

Job Postings

ACCOUNTING PAYABLE/PAYROLL SPECIALIST - Posted: 05/30/2025

ACCOUNTING PAYABLE/PAYROLL SPECIALISTPosted: 05/30/2025

ACCOUNTING PAYABLE/PAYROLL SPECIALIST

NATURE OF WORK

The Accounting Manager position is a paraprofessional position under the supervision of the Executive Vice-President. This position is a Fair Labor Standards Act Non-Exempt position. A person in this position is responsible for operating within the framework of general, detailed instructions and structured work procedures to provide day-to-day administrative support to the agency’s accounting department. This position requires data entry, word processing, organizational, time management, and computer skills. This position involves interaction with agency staff, board members, and the community.

MAJOR DUTIES AND RESPONSIBILITES

Receive and review employee timesheets for accuracy and completeness
Perform all payroll processing functions including data submission through Paylocity
Maintain and update employee personnel files in coordination with Human Resources
Receive and review stipend volunteer timesheets for accuracy and completeness
Track employee/volunteer Paid Time Off leave and resolve discrepancies
Receive, process and issue all purchase orders and check requisitions
Review and reconcile purchase orders with corresponding receipts/invoices and resolve discrepancies
Receive and process credit card reconciliation reports from department directors
Receive and review invoices for accuracy and completeness before payment is rendered
Resolve discrepancies with appropriate department director
Reconcile Notes Payable to bills
Issue approved payments to vendors
Post A/P activity daily ensuring accuracy of entries
Reconcile monthly A/P journal
Ensure A/P subledger agrees with A/P General Ledger
Post monthly assigned allocations and journal entries by specified deadlines
Remove voided/reissued checks
Maintain fixed assets recording and depreciation schedule
Notify employees of 403b eligibility and enrollment procedures
Process 403b deposit at the conclusion of each pay period, quarter and year
Perform month-end, period-end, and year-end activities as assigned
Assist the Executive Vice-President with audit preparation activities as assigned
Ensure that all tasks for the Accounting Department are performed timely & efficiently in the absence of the Executive Vice-President
Make payment decisions on behalf of the Accounting Department in coordination with the President/CEO in the absence of the Executive Vice-President
Sort and file documents and perform calculations
Other duties as assigned.

(NOTE: These examples are intended as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position)

BASIC REQUIREMENTS

High School Diploma
Two years of college coursework in accounting required
Accounting Degree a plus
Two years of experience in Account Payable/Payroll or related accounting field required
Proficient in the use of Microsoft applications to include Word, Excel, Access, and PowerPoint
Strong organizational and time management skills required
Ability to follow written and verbal instructions
Working knowledge of records management
Ability to multi-task
Good communications and customer service skills

Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver’s license, proof of automobile insurance, dependable automobile, drug/alcohol testing, and successful completion of Level II background screening as a condition of employment.

Council on Aging of West Florida is an EOE/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, , national origin, disability or veteran status. Drug Free Workplace

HOURLY WAGE: $22.00- $25.00 (based on level of education and experience) plus excellent benefit package to include health, life, disability, dental, vision and matching retirement plan.T

Three hours of continuing education credits will be required each year. Credits may be in an applicable category of choice as approved by the Executive Vice-President

HOURS: M-F, 40 hours/week

APPLY ON-LINE AT WWW.COAWFLA.ORG. AGENCY APPLICATION AND RESUME REQUIRED FOR CONSIDERATION.

POSITION OPEN UNTIL FILLED

Ø Wage increase, annual leave, and benefit policies are described in the agency’s Personnel Policies and General Procedures Manual.

Ø Positions located within the Council on Aging of West Florida, Inc. may require a valid Florida Driver’s License, proof of automobile insurance, drug/alcohol testing, background screening, physical examination, and dependable automobile as a condition of employment.

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ACCOUNTING PAYABLE/PAYROLL SPECIALISTPosted: 05/30/2025