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ON-CALL SENIOR DINING SITE MANAGER Posted: 07/14/2025

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COMMUNITY SERVICES DEPARTMENT 

ON-CALL SENIOR DINING SITE MANAGER 

 

 

 

NATURE OF WORK 

 

The On-Call Senior Dining Site Manager position is a Fair Labor Standards Non-Exempt position under the direct supervision of the Community Services Director. A person in this position acts in accordance with specific plans and instructions established by the Community Services Department. A person in this class performs routine work preparing sites for meals and activities. Every employee is required to adhere to Council on Aging of West Florida policies and procedures and abide by strictly defined instructions, rules and regulations.  

 

MAJOR DUTIES AND RESPONSIBILITIES 

 

  • Manage site for Senior Dining Program, overseeing serving a catered noon-meal to program participants 

  • Preparation of the dining site, including working with facilities staff to maintain cleanliness and setting up tables and place settings daily 

  • Maintain food safety standards, including reporting any discrepancies in food delivery and supplies to the Community Services Manager 

  • Accept donations in the agency’s locked box on behalf of the Council on Aging and deliver to the Community Services Manager weekly 

  • Oversee reservations, including completion of daily meal order and turning in reservation records weekly 

  • Complete intake and termination forms for site participants 

  • Recruit, supervise and complete paperwork for volunteers 

  • Build rapport and public awareness in the local community 

  • Oversee site activities, including leading, organizing and promoting, as well as assisting the Activities Supervisor when visiting. 

  • Attend quarterly trainings and recruit participants for Menu Reviews and Nutrition Advisory Council 

  • Act with ethics and integrity, maintaining confidentiality and privacy of agency and consumer information 

  • Responsible for oversight of meals and assisting Meals on Wheels volunteers, if dining site is or becomes a Meals on Wheels pick up location.  May also perform duties of a Meals-on-Wheels Driver when required. 

  • Other duties as assigned  

 

 

(NOTE: These examples are intended as illustrations of the various types of work performed in positions allocated to this class.  The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position). 

 

 

BASIC TRAINING AND EDUCATIONAL REQUIREMENTS 

 

  • High School Diploma or GED  

  • Good communication, verbal and math skills  

  • Work experience with a concentration in nutrition and/or activities preferred 

  • Ability to relate to and interact with the elderly and disabled 

  • Special understanding of the needs and limitations of the elderly and disabled 

  • Ability to coordinate and lead activities 

  • Ability to follow written and verbal instructions and to complete reports 

  • Must be a team player  

 

 

 
 
  • The starting wage rate for this position is $15 per hour commensurate with experience. Three hours of continuing education credits will be required each year.  Credits may be in an applicable category of choice as approved by the Community Services Director 
  • Wage increase, annual leave, and benefit policies are described in the agency’s Personnel Policies and General Procedures Manual.  
  • Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver’s license, proof of automobile insurance, dependable automobile, drug/alcohol testing and successful completion of Level II background screening as a condition of employment. 
 

 

 

 

Council on Aging of West Florida is an EOE/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression or any other legally protected class.   

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DEVELOPMENT MANAGERPosted: 07/03/2025

 

DEVELOPMENT MANAGER

 

 

NATURE OF WORK

 

The Development Manager is a professional position under the supervision of the Marketing Communications Director. This position is a Fair Labor Standards Hourly/Non-Exempt position. The person in this position is responsible for activities related to fundraising and resource development in accordance with the strategic plans and goals of the organization. Considerable judgment in the frame of professional knowledge must be exercised daily.   Employee must use discretion and independent judgment on matters of significance.  This position requires integrity, trustworthiness, excellent organizational and communication skills, high levels of public contact, and the ability to accurately and concisely portray agency goals and values. Every employee is required to adhere to Council on Aging of West Florida policies and procedures.

 

MAJOR DUTIES AND RESPONSIBILITIES

 

  • Create and maintain a comprehensive donor database and execute all related administrative functions in a timely manner from initial data input to thank you notes
  • Apply for an execute low- and medium-level private, individual, and foundational grants as needed
  • Maintain a system for accurately recording and safely storing confidential information
  • Perform market research and analysis to strategically create a plan for exceeding development goals
  • Analyze pertinent donor information and giving history for trends and opportunities and identifying potential new donors
  • Oversee stewardship efforts for all levels of donors- individuals and organizations
  • Implement annual giving campaigns 
  • Cultivate meaningful relationships with potential and existing donors and find creative philanthropic opportunities meeting their goals and the agency’s
  • Establish measurable fundraising and development goals in accordance with the strategic plan of the organization
  • Develop and maintain ongoing professional relationships with major donors
  • Develop and coordinate donor recognition initiatives/events
  • Coordinate and execute special events; including but not limited fundraising galas, community events, and Senior Chill Out
  • Solicit sponsorships for special events
  • Compile and distribute end-of-year tax-deductible information and records
  • Attract and retain corporate sponsorships
  • Prepare and maintain appropriate mailing lists
  • Work with the volunteer department to secure volunteers to assist with annual mailing and special events
  • Participate in community and professional organizations and initiatives which will be mutually beneficial to the agency 
  • Write routine reports and correspondence and make oral presentations; including interviewing clients and writing articles to contribute to Coming of Aging Magazine
  • Seek outreach opportunities within the community to spread awareness of Council on Aging programs and services, present cases for support
  • Oversee funding and partnerships for and implementation of Meals on Wheels for Pets
  • Other duties as assigned by the Marketing Communications Director

 

(NOTES: These examples are intended as illustrations of the various types of work performed in positions allocated to this class.  The omission of specific statements does not exclude them from the position if the work is similar, related, or a logical assignment to the position)

 

 

MEASURABLE EVALUATION OF PERFORMANCE

  • Attainment of established fundraising and business development goals
  • Increase and sustain donor retention as well as numbers of new donors
  • Strategically create a plan for exceeding development goals
  • Analyze pertinent donor information and giving history for trends and opportunities, identifying potential new donors, and implementing successful fundraising initiative
  • Identify and develop relationships conducive to increasing private pay programs
  • Assist with fundraising events, including event planning and execution, solicitation and tracking of sponsorships and ticket sales

 

BASIC REQUIREMENTS

  • Bachelor’s degree in communications, marketing, business, sales management or related field preferred
  • Strong organizational skills. Must be able to manage multiple tasks, prioritize activities and meet deadlines
  • Excellent written and oral communication skills
  • Excellent computer skills
  • Entrepreneurial spirit. Confidence and ability to network with current and potential sponsors
  • Ability to follow written/verbal instructions
  • Commitment to teamwork
  • High level of initiative and energy
  • Ability to plan and meet deadlines
  • Presentation and oral/written communications skills
  • Demonstrated aptitude for working with internal and external stakeholders
  • Neat/sharp professional appearance
  • Ability to relate to and interact with the elderly/disabled
  • Evening/weekends as needed for special events

 

 

  • Positions located within the Council on Aging of West Florida, Inc. require a valid Florida driver’s license, proof of automobile insurance, dependable automobile, drug/alcohol testing, successful completion of Level II background screening,  as a condition of employment.

 

 

  •  Council on Aging of West Florida is an EOE/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, , disability or veteran status.

 

RATE OF PAY: $20 - $22 per hour (based on level of education and experience) plus excellent benefit package to include health, life, disability, dental, vision and matching retirement plan.

HOURS: M-F, 32 hours/week

APPLY ON-LINE AT WWW.COAWFLA.ORG. AGENCY APPLICATION AND RESUME REQUIRED FOR CONSIDERATION.

                                  POSITION OPEN UNTIL FILLED

 

Drug Free Workplace

Apply Online

2025 Council on Aging of West Florida
P.O. Box 17066 Pensacola, FL 32522 Phone: 850-432-1475
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Better Business Bureau Accredited Charity

Council on Aging of West Florida is compliant with the Better Business Bureau's Wise Giving Alliance Standards for Charity Accountability. Learn more at www.bbb.org.

Meals on Wheels America 2019 Member